F. Accounts (3)– KVS/ 2015-16/ Date:
25.09.2016
To SUBMISSION-3
The Commissioner e-mail only
Kendriya Vidyalaya Sangathan MOST
URGENT Pl.
Headquarter. New Delhi.
Sub.: Shifting from Tally to
Shala Darpan.
Ref.: KVS HQ Letter No. 1-2/2015-KVS
(JC-Fin) dated 06.04.2016 and further KVS RO Direction and our letter dated
07.04.2016 kept replied.
Sir,
In the ongoing process of rapid
changes in accounting process of KVS I would like to draw your kind attention
towards its rapidness and unscientific approach. It is really sorry to state
that once KVS has implemented Tally ERP.9 in 2013 and was running smoothly unto
2015 why the sudden change again from Tally to Shala Darpan is being done in
case of Financial Module. Above all, I would like to draw your kind attention
the fact that NO MODULE of ACCOUNTS can achieve its ultimate Goal unless tried
off line mode. Still today the speed which Shala Darpan required for uploading
of data is not reached and regions like Dehradoon, Jammu, Silchar, Tinsukia and
Guwahati would be the worst sufferers.
It is earnestly requested volte-face
decision taken by KVS for forced imposing of Shala Darpan mode of
accounting procedure through online mode and KEVINTSA would suggest continuing
with Tally ERP 9, which is being operated, off-line mode and did not required
active online rather than Shala Darpan which needs active online with high
range of specified speed.
An early decision may please be
taken on the issue, please. KEVINTSA is putting its fingers cross over the
issue and humbly submitted to take the issue to the forth coming JCM, if remain
unresolved.
Yours
faithfully
[S.K.BISWAS]
GENERAL
SECRETARY
F. Accounts (2)– KVS/ 2015-16/ Date:
05.07.2016
To
The Commissioner e-mail
only
Kendriya Vidyalaya Sangathan MOST URGENT
Pl.
Headquarter. New Delhi.
Sub.: Transfer from Tally to
Shala Darpan.
Ref.: KVS HQ Letter No. 1-2/2015-KVS
(JC-Fin) dated 06.04.2016 and further KVS RO Direction and our letter dated
07.04.2016 kept replied.
Sir,
Most respectfully this is to
submit a few lines in reference to the above subject and to state
1. that the same matter has been raised
to your kind-self vide our office letter dated 06.06.2016 but no solution has
been suggested from Accounts Section or any other section of KVS. KVS is
functioning since 1963 and UDC/Assistants are maintaining the Accounts on Hard
Copy till date. KVS since 2014 suddenly started Tally ERP 9. But no proper
training was imparted amongst staff members.
2. that after your honour’s assuming
the apex post of KVS, in the month of MAY 2015, on the very first meeting dated
13.05.2015 your honour appreciated our concern over non-imparting of proper
training. Your honour directed the concerned Officers and thus the training was
imparted to the UDCs/Assistants across the length and breadth of country.
3. that again now KVS with the
recommendation of BOG launched Project “Shala Darpan”. It seems “A Piece of Cake”
has been developed tough mode by KVS. Every next day the KVs of Kolkata
Region is getting a mail for completion of financial module on Shala Darpan and
submission of Trial Balance. But ironically on asking how to do the
financial module same the reply comes through you tube video teaching.
Without imparting proper training it is feared that this module will the same
fate of tally. Secondly, it
is also not clear that why KVS Kolkata Region is only been hassled for
giving Trial Balance which seems a tough task to tackle up without proper
training. May I have the honour to draw your kind notice towards
the issue and detail the main reasons of our concern over the issue-
a. When a UDC is appointed in KVS his academic qualification is asked only Graduate with 03 years’ experience as LDC. Will it not be unfair enough to direct a simple graduate (barring Commerce Graduate) to write a Cash Book and prepare Annual Accounts – Only by the dint of pressure? The work distribution in DOPT is also not allowing the same.
B. When training on Tally ERP 9 has just completed by March
2016, why this Shala Darpan Financial Module is been forced by only Region to
its UDC/Assistant without imparting any comprehensive training. It is advised
to allow the tally to run through out the year and in between please arrange
proper comprehensive training for proper implementation of Shala Darpan.
c. Tally ERP 9 is operative office line mode and being used across the world. Now, when our staff members has started trying their hands on tally from 1st April 2016, now, at this point of time Shala Darpan has created confusions to core.
d.
Shala Darpan Module cannot be used simultaneously. When Data Entry Operator
appointed by MGRM is working on Students’ profile etc. financial module on the
same id cannot be opened. So, it is not clear which work is more important to
be performed during school hours.
e. KVs located in far-flunged areas mostly North Eastern
region are the worst sufferer. Will it be too impractical to worry about the
fate of such online modules implemented in KVs in those areas where .25mbps to
.60mbps is maximum receivable speed and Shala Darpan is a MUST.
Sir,
it is humbly submitted that if KVS is really sincere in proper implementation
of Financial Module please arrange the proper training on Accounts to all the
newly recruited UDCs (about 500 new recruitee or promote across the country)
and then a comprehensive training on Shala Darpan Financial Module. As this is
an important issue of Accounts and on national basis implementation everybody
need to take
calculative patience and systematic step for its proper implementation. Rest too much of experiments would create all mess. Secondly,
if the Shala Darpan Module could be developed off-line mode, alike tally ERP.9,
it seems to have much more creative and concrete.
Hope your kind self would agree
with the views of KEVINTSA and issue necessary instructions to the competent
authority across the country to ease the matter.
Yours faithfully
[S.K.BISWAS]
GENERAL
SECRETARY
F. Accounts (2)– KVS/ 2015-16/ Date:
06.06.2016
To
The Commissioner e-mail
only
Kendriya Vidyalaya Sangathan MOST URGENT
Pl.
Headquarter. New Delhi.
Sub.: Transfer from Tally to
Shala Darpan.
Ref.: KVS HQ Letter No. 1-2/2015-KVS
(JC-Fin) dated 06.04.2016 and further KVS RO Direction and our letter dated
07.04.2016 kept replied.
Sir,
On the above subject this is to
draw your kind notice that
1. As your honour is aware of the fact
that KVS has introduced ERP Tally w.e.f 2015. Accordingly after scores of
requests made from KEVINTSA, KVS has arranged training on Tally to all the UDCs
during 2015 across the country by spending lakhs from Government exchequer. By
the month of March 2016 Tally training has been completed. The cash book for
the year 2015-16 has been converted from Manual Mode to Tally for the year
2015-16. Accordingly all KVs are now started writing Cash Book on
Tally for the year 2016-17.
2. Now, vide letter under reference KVS
has requisitioned output on Shala Darpan during April 2016. At first it was
presumed that that might have misprint but on telephonic conversion with Deputy
Commissioner(Fin) , KVS HQ who has issued the letter, it was learnt that “Shala
Darpan” will be used but not instantly as the financial mode is still under
trial.
3. KVS has started “Shala Darpan” from
2014-15 but since inception only Principals and Teachers especially PGT
(Computer Science) has been imparted training on the modules of “Fee
Collection” and Shala Darpan. Inspire of scores of letters written to KVS
from KEVINTSA no response has been made on our request to allot pass word to
access “Shala Darpan”.
4. Now, KVS RO Kolkata has issued a
letter in reference to KVS HQ instruction asking following points
A. Whether ID & Password for SES received
through e-mail/SMS.
B.Whether finance module is opened and voucher
entry is made and approved.
C.Whether DEO's optimum utilisation of service
is being taken.
D.Whether Assistant/UDC/LDC is accepting this
new environment of keeping school accounts.
E.Problems faced by your staff in this field.
F. If the module is run successfully, whether
all the related results through the "View" option is reflected and
acceptable.
As already stated
that the financial has never been shown to any office personnel and now enquiry
has been made from the Principals about its features. In turn Principals are
directing UDCs to comply with the financial module. The following are the
problems faced
a.
Although
not accessed “Shala Darpan” but as per the information received from from the
Principals, it has come to the notice that Shala Darpan need internet
connection to access. That would be the greatest problem during the forthcoming
rainy season and to NER areas where internet access is very poor. 4G
connections seems to be the good option for access to Shala Darpan and remote
localities did not have more than 2G or 3G connectivity. Tally seems to
be far better mode to maintain cash book as it need not require any internet
connection.
b.
All
the Assistants/UDCs need to be supplied with separate pass word to access
“Shala Darpan” otherwise liability to complete module should not be imposed
upon the UDCs/Assistants.
c.
Comprehensive
training exclusively to UDCs is very essential failing which it is feared that
the module would not reach its finality. This sudden hasty change from Tally to
Shala Darpan has already created confusion across the country.
Hope the above points will be looked
into with due gravity before reaching to any decision.
[S.K.BISWAS]
General
Secretary
Copy for
information to:
1. Deputy Commissioner (Fin), KVS HQ,
New Delhi.
2.
Deputy Commissioner,
KVS RO, Kolkata.
3. Regional Secretaries, All Region,
KVS.
General
Secretary
F. Accounts – KVS/ 2015-16/ Date:
07.04.2016
To
Shri S.Muthusivam, e-mail
only
Deputy Commissioner(Fin) MOST
URGENT Pl.
Kendriya Vidyalaya Sangathan
Headquarter. New Delhi.
Sub.: Excessive impractical hasty changes in KVS –
Request to enlighten.
Ref.: KVS HQ Letter No. 1-2/2015-KVS (JC-Fin) dated
06.04.2016.
Sir,
After
going through the above circular it is not clear on the issue that weather
Tally ERP 9 has to be discontinuing henceforth or not from the Accounting
history of KVS. Is KVS planning to implement this Shala Darpan with some
fresh design or notes apart from Tally?
Sir,
if that would be the case that after imparting regressive training on Tally ERP
9 and spending thousands and lakhs money out of Government Exchequer, if one
fine morning some Shala Darpan is imposed in supersession to Tally ERP
9, we would be constrained to lodge strong displeasure note to this issue and protest to
the matter. After scores of letters and discussion with all levels of KVS
Officers, KVS has tried to complete Tally Training during 2015. After tough
effort, last year, i.e. during 2015 we have tried our hands on Tally. But now this circular has infused perplexities
in the minds of entire clerical section across the country posted in KVS. KVS
has denied giving password to UDCs/ Assistants to access Shala Darpan but wants
works from them which is sheer irrational and impractical as well.
Sir, as your honour
is aware of the fact that everything in excess is opposed to even to the nature. Excess on
occasion is exhilarating. It prevents moderation from acquiring the deadening
effect of a habit.
It is humbly
submitted that kindly enlighten us on the issue so that decision may be arrived
on the issue for the same. We are putting our fingers cross for a reply from
your end.
[S.K.BISWAS]
General
Secretary
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